Terms of Reference for the Environmental Management Committee
1. Membership
1.1. Members of the Committee shall be appointed by the Finance Director and shall be made up of at least two members.
1.2. Members of the Committee shall be employees of ITE Group.
1.3. Only members of the Committee have the right to attend Committee meetings.
1.4 The Finance Director shall chair the meetings.
2. Secretary
2.1. The Group Financial Controller or Group Financial Accountant or (or their successors on the Committee) shall act as the Secretary of the Committee.
3. Quorum
3.1. The quorum necessary for the transaction of business shall be two members. A duly convened meeting of the Committee at which a quorum is present shall be competent to exercise all or any of the authorities/powers vested in or exercisable by the Committee.
4. Frequency of Meetings
4.1. The Committee shall meet at appropriate times as required.
5. Notice of Meetings
5.1. Meetings of the Committee shall be called by the Secretary of the Committee.
6. Minutes of Meetings
6.1. The Secretary shall minute the proceedings and resolutions of all meetings of the Committee, including recording the names of those present and in attendance.
6.2. The Secretary shall ascertain, at the beginning of each meeting, the existence of any conflicts of interest and minute them accordingly.
6.3. Minutes of Committee meetings shall be circulated promptly to all Committee members.
7. Duties
7.1 The Committee’s duties shall be as follows:
- To consider the impact that the activities of the Group have on the environment by commissioning appropriate measurement of green house gas emissions on an annual basis.
- To receive recommendations on possible remediation measures that could be taken to reduce the impact on the environment of the Group’s activities and, if considered appropriate, develop recommendations for the Chief Executive for implementation.
- To review responses to information requests from external parties, such as the Carbon Disclosure Project annual survey.
- To commission and review the environmental reporting required in the Group Annual Report and Accounts.
8. Reporting Responsibilities
8.1 The Committee shall make whatever recommendations to the Chief Executive it deems appropriate on any area within its remit where action or improvement is needed.
9. Authority
The Committee is authorised to seek any information it requires from any employee of the company in order to perform its duties.