HR Administrator
  • Location: London

 ITE is a UK FTSE LISTED COMPANY and one of the largest event organisers in the world. We specialise in running market-leading events in emerging markets and are one of the world’s leading organisers of international trade exhibitions and conferences. We organise over 250 exhibitions and conferences worldwide, with many market-leading events and well-known brands in key industry sectors. Our product range includes everything from niche specialist conferences through to globally significant trade fairs with mass appeal and influence. 
Historically strong in Russia, the Group also has successful exhibitions in Eastern Europe and Asia and has acquired events in Turkey, China, Malaysia and Indonesia. The acquisition of the Breakbulk portfolio has brought several new events into ITE including in new territories such as USA, Europe, Brazil, South Africa and UAE.
Supporting the HR Business Partner and the HR Manager, providing generalist HR administrative assistance to the business in addition to working as part of the wider HR team.
General Administration
  • Assist with the delivery of HR processes throughout the employee lifecycle (induction sessions, halfway probation meetings and exit interviews)
  • Draw up new contracts (including offer letters) and addendums to existing contracts to ensure that contract information relating to each employee remains current.
  • Support the HR manager to ensure both physical and computerised personnel files and ensuring that they are kept accurate always.
  • Be the first port of call to provide professional support and advice to managers & staff on any HR related areas
  • Prepare and process addendum to contracts, visa letters, travel insurance, season ticket loans, cash advances, training agreements etc.
  • Manage HR correspondence addressed to ITE Group
  • Work closely with relevant HR Business Partner and HR Manager and finance teams and to produce commission and bonus letters
  • Audit employee records and make any recommendations.
  • Supporting the HR Manager/HR Officer in preparing monthly payroll information and work with an external provider to ensure all information is accurate.
  • Analyse and present monthly HR statistics to all relevant managers and directors, or where requested.
  • Maintain the HR database including creating new records for new starters, terminating leavers  and pulling reports
  • Send and respond to reference requests
  • Support maintenance of policies and procedures
  • Manage social media, intranet, and staff directory
Other responsibilities
To act as a key part of the wider HR team and to assist with workload as and when necessary.
  • To carry out various ad hoc duties as necessary.
Experience & Knowledge - Essential
  • Experience in a similar administration role
  • Excellent interpersonal skills and highly confidential
  • Able to explain HR initiatives in a business-friendly way
Skills - Desirable
  • CIPD qualified / part qualified an advantage.
  • Multi-language skills – English and Turkish/Russian/Chinese
Personal Qualities - Essential
  • Excellent attention to detail as accuracy is key in this role
  • Excellent interpersonal skills and sensitivities
  • Motivated, confident and enthusiastic
  • Customer focused, thorough and determined
  • Passionate about improving business performance through sophisticated HR
  • Pragmatic and prepared to “roll sleeves up” where necessary
  • Hard working – a sense of urgency
  • Consistent
  • Team player
  • Well organised
  • Results driven
  • Polite and diplomatic

Reports to:     HR Business Partner
Job status:      Full time, 12- month contract

Attachment: Download job spec

Posted on: 21 Dec 2017 Closing date: 31 Jan 2018

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